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Ministry Assistant

Mountain View Baptist Church is seeking a Ministry Assistant for 30 hours a week in the church office. The Ministry Assistant is responsible for general clerical and designated administrative functions of the church. This position requires a person that has strong verbal and written communication skills, is detailed oriented, organized, and proficient with Publisher, MS Office, and other software programs. Resumes can be sent to drtimmvbc@gmail.com.

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Job Type: Part-time

Salary: $18,720.00 /year

Hours per week: 30

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Preferred:

Someone to become part of our church family, but not necessary.

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Experience:

Administrative Assistant: 1 year (Preferred)

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Working Days:

Monday - Thursday (Preferred, hours will set according to the need of the one hired

 

Friday (only to make up hours if need be according to the week’s progress.)

 

Hours/Days are flexible and will be set according to the needs of the church and employee

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Benefits:

Yearly Vacation

Flexible schedule when necessary

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This Job Is Ideal for Someone Who Is:

People-oriented -- enjoys interacting with people

Autonomous/Independent -- enjoys working with little direction

Dependable – willing to be a part of a growing church

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ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Keep and maintain all financial records pertaining to the church.

  • Assist Financial Ministry Team in the following areas; Periodic audit of church expenditures, budget preparation process, and preparation of financial documents as required.

  • Maintain strict confidentiality concerning all church giving records.

  • Assemble all invoices and statements of accounts payable and disburse these funds in a timely manner.

  • Prepare payroll/taxes as required.

  • Perform year-end procedures that pertain to the financial areas of the church.

  • Comply with all established church policies and procedures as well as all applicable federal and state laws.

  • Assist pastor and Church Council in the administration of the church.

  • Disseminate all mail and correspondence.

  • Screen and route all incoming telephone calls.

  • Maintain and purchase office supplies as needed.

  • Routine filing of paperwork as required.

  • Assist church staff in planning and coordination of daily activities.

  • Prepare weekly worship bulletin, church newsletter and other correspondence as assigned.

  • Prepare newsletter and other correspondence for mass mailing as assigned.

  • Use church membership list to create and maintain a list of labels for use in mailings.

  • Prepare Wednesday night prayer sheet and update list as required.

  • Prepare, print and bind for distribution the church’s yearly handbook/calendar of events.

  • Order quarterly Sunday school material from Lifeway and distribute to Sunday school classes.

  • Prepare various church brochures as required to support outreach and greeting ministries of the church.

  • Responsible for requesting church membership letters for new members and issuing letters to other churches for those who move their membership.

  • Maintain church membership list.

  • Prepare signup sheets for different ministry teams when events and special occasions require it.

  • Order online resource materials s as assigned by ministerial staff and/or ministry teams.

  • Records the amount of tithes each Sunday through the church giving software.

  • Accepts donations on behalf of the church and records the amount and the donors name for tax purposes.

  • Keeps detailed records of all financial transactions.

  • Deposits the funds into the church’s bank account and maintains receipts for records.

  • Pays employees from the church’s accounts.

  • Maintains tax records of employee salaries, donor information, spending habits, and more.

  • Files the church’s taxes and keeps and files all records regarding such transactions.

  • Reconciles church bank statements with the church’s ledger, making note of any discrepancies and bringing them immediately to the pastor and/or Financial Team.

  • Presents a quarterly statement on the church’s finances to church members and donors.

  • Prepares tax forms such as W-2 or 1099 for church employees.

  • Prepare and disseminate end-of-year contribution records as required.

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QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • A minimum of 1-year similar work experience

  • Strong computer skills (MS Windows, Word, Excel, PowerPoint, Outlook or any additional software)

  • Proficiency in the use of standard office tools (copy machine, etc.)

  • Strong organizational skills

  • Have excellent command of English composition and punctuation

  • Pass background check

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